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Employment Opportunities
Bookkeeper
Type:
Part-Time Flexible Hours (15 hours per week)
Overview:
Part-time bookkeeper who reports to Executive Director has a strong understanding of non-profit accounting principles and is a strong collaborative team player. This individual will also be able to work independently and as a self- starter, and have excellent written and verbal skills. Process payments for operating expenses and grants. Apply deposits and review budget to actual reports. Prepare bank deposits. Post and reconcile investment and bank account activities. Reconcile general ledger activity to Gifts (grant software).
Responsibilities:
• Maintain financial accounting system (Quickbooks)
• Make bank and investment deposits; reconcile bank and investment accounts
• Manage Accounts Payable – enter bills; prepare payments to vendors
• Manage Accounts Receivable – prepare monthly reports; send invoices; track deposits and final payments for programs; make phone calls as necessary
• Prepare bi-monthly payroll for artists and staff
• Prepare month-end and year-end financial statements
• Prepare annual 1099s for artists and consultants
• Track contributions from individuals, corporations, foundations and public sources; track expenses against restricted donations
• Provide financial information for grant proposals and management
• Coordinate insurance (business, disability, health and dental, officers and directors, workers comp) – work with agent, verify coverage and payments
• Prepare annual budget with Executive Director
• Work with auditors – prepare information for annual audit
• Manage and coordinate employee benefits, including tracking vacation and personal time
• Human resources management (benefits enrollment, W-4 forms, etc.)
• Collection of artist and vender W-9 forms
• Regular interfacing with Finance Committee and Board President / Treasurer
Qualifications:
• Business management and accounting experience
• Proficient with Quickbooks and Excel
• Excellent administrative and organizational skills, high attention to detail
• Comfortable using a PC and a Mac and interfacing between the two (all financials – Quickbooks – is on a PC, but the rest of the office is Mac based)
Candidates should have strong problem solving skills, work well independently and able to handle several projects at a time.
How To Apply:
Please send your resume to dcarlin@yamass.org.
You will receive a confirmation within 48 hours of receipt.
NO PHONE CALLS PLEASE.
Young Audiences encourages women, people of color, and individuals of diverse backgrounds to apply.
Program Coordinator
Type:
Full-Time
Overview:
The Program Coordinator reports to the Program and Marketing Director. He/She is responsible for activities related to scheduling Young Audiences' performing arts programs in schools (K-12) throughout Massachusetts. He/She also maintains the organization's website and sends a bi-monthly e-newsletter to sponsors. This full time position provides an excellent opportunity to work with Massachusetts' only statewide arts organization for children, impacting 222,000 student/artist interactions each year and developing new audiences for the performing arts.
Responsibilities:
• Manage the scheduling function for Young Audiences' in-school programs, working with schools and community organizations to help them select programs that best address their needs.
• Maintain and update scheduling, program and school database.
• Maintain constant communication with diverse roster of artists, providing logistical support for their programs, and inform the Program and Marketing Director of artists' questions and concerns as appropriate.
• With the Program and Marketing Director, work on the fall (and spring, when applicable) artist Showcases (marketing event) and other marketing efforts and institutional collaborations when needed.
• With the Program and Marketing Director, the Program Coordinator will collaborate on the creation and distribution of annual YA program guide.
• Track program market trends through communication with sponsors and artists; generate reports with program data.
• Maintain YA website and, working with the Program and Marketing Director, send a monthly e-newsletter to 1,100+ recipients.
• Support the Business Manager with artist financial information and costs.
Qualifications:
Strong customer service skills (verbal/phone/written) and ability to work with volunteers is required. Must have demonstrated ability to prioritize, manage multiple tasks and be self-directed. Applicant must have good organizational, communication, planning, negotiation and problem-solving skills. Significant computer experience required.
Experience in the arts and/or arts-related customer service preferred. Passion for the arts and the education of children is needed. Knowledge of print and web design a plus.
Salary commensurate with experience. EOE
How To Apply:
Please send your resume to dcarlin@yamass.org.
You will receive a confirmation within 48 hours of receipt.
NO PHONE CALLS PLEASE.
Young Audiences encourages women, people of color, and individuals of diverse backgrounds to apply.
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Artist/Ensemble Opportunities
Become a YAMA Roster Artist
Young Audiences of Massachusetts reviews applications for teaching artists and assembly programs on July 1st and December 1st of each year. Applications are reviewed and auditioned by a panel consisting of YAMA staff and Program Committee members. Artists must be currently working professionally in their discipline. Previous teaching experience is not mandatory.
Application Basics
- Applicants who apply both as a teaching artist and an assembly artist need to complete a separate application for each area.
- All artists must be available a minimum of two weekdays.
- YAMA provides required training for all new teaching artists.
- Artist fees are competitive with industry rates.
To apply, applicants must submit:
- Artist/Ensemble Application (PDF) (Adobe Acrobat required)
- Resume or CV
- Background and program information used in the development of educational materials
The review panel appraises each application based on:
- Artistic quality
- Educational Content
- Supporting materials
- Personal interview/audition
- Applicant's available time for professional development and site assignments
- Young Audiences' need/interest in the artistic discipline or performance
We are seeking artists from all disciplines but are especially seeking artists working in the following areas:
Teaching Artists
- Visual Arts/Conceptual Arts
- Graphic/Animation Artists
- Art and STEM (science, technology, engineering and math)
- Asian Art (brush painting and manga)
- Literary Artists
- Digital Media Artists
- Hip Hop musicians/dancers
- Spoken Word/Beat Poetry
- Songwriting
- Artists from all disciplines who have worked with special needs populations
Assembly Artists
- All Disciplines
- Art and Science/Math
- Theatre (all types)
- Hip Hop (music, dance, or poetry)
- Native American
- Hispanic Culture and/or Languages
- Asian Culture and/or Languages
- Interdisciplinary Works
- Eco-Minded Programs
More About Young Audiences of Massachusetts:
Young Audiences of Massachusetts specializes in bringing the best of the visual, literary, media and performing arts to children in school-based and community settings throughout Massachusetts.
Founded in 1962, Young Audiences of Massachusetts excels at deepening the artistic experience for all youth by ensuring that the arts play a critical role in every child's education.
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