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Scheduling Guidelines How to Plan and Schedule a Program The YAMA staff is prepared to assist you with the selection of the most appropriate artists and programs to meet your school’s specific curricular needs. Start your planning process early because YAMA programs are subject to each artist's availability. We provide a simple and direct approach to bringing our artists to your school or venue. Please follow the process below. Getting Started
Scheduling Please contact us with any questions or concerns at (617) 629-9262 x303, or via email at: scheduling@yamass.org. Funding and discounts may be available!  Save money by block booking — Team Don't Forget! Confirm and Prepare for Your Program
Call: (617) 629-9262 x303 Payment and Evaluations Balances are due five calendar days after the program date. Please do not give payments directly to YAMA artists. Payments should be mailed to the YAMA office. Please make checks payable to: Please return our evaluation form after the YAMA program has been completed. Your feedback will help to ensure the ongoing quality of our programs.
Audience and Classroom Procedures Audience limits are agreed upon contractually and must be honored unless other arrangements are made at the time of scheduling. Limits are determined by YAMA and the artists in order to provide the optimal learning environment for students. Additional overage fees may be applied if the audience limit is exceeded. It is also our policy that a teacher or school employee must be present in the room and/or performance area at all times during the program. Artists have the right to refuse to conduct a program if a staff member is not in attendance. Publicity All artists and programs listed in the YAMA program guide are provided by YAMA and YAMA teaching artists and must be advertised as such in all school communications and related publicity. Cancellations and Rescheduling YAMA recognizes that a school/organization may need to cancel or reschedule a program. The fee for canceling a performance less than 30 calendar days before the scheduled date is 50% of the total program charge. If a school must reschedule a program less than 15 calendar days prior to the scheduled performance date, a fee of $125 may apply. Cancellation by YAMA may be necessary should illness, weather, or other unforeseen circumstances prevent an artist from presenting/completing the program. YAMA will notify you immediately and reschedule the program at your convenience, arrange for a substitute if desired, or provide a full refund. Travel Fees Travel fees may be assessed as follows:
Additional fees may apply for longer travel distances, multiple locations in a single day, overnight stays, extended sitting time between performances, or other variables. If applicable, additional fees will be communicated at the time your event is scheduled. |
For more information on the types of programs offered, click here. For more information on individual performances, click on the program or artist name below. Assembly Programs Dance Music Theater & Puppetry Storytelling & Authors
w denotes workshop available
Dance Request a Program Guide!
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Audiences of Massachusetts
89 South Street, Suite 601 • Boston, MA 02111 • yamass@yamass.org Phone: (617) 629-9262 • Fax: (617) 249-1862 |
